Form 9: Questions Relating to Insurance

Any Additional Information:
1.	Insurance Agent:
	Company:
	Address:
	Phone:
	Policy Number(s):

2.	Review the policy to determine what exactly is covered and what isn't:
	Fire damage? Water damage? Explosion? Smoke damage? Vandalism? Theft? Riot? Civil commotion? "Acts of God" -- i.e., floods, tornados, earthquakes, and windstorms?
3.	In the policy, investigate the following: What is the deductible for fire? For water damage? For theft or vandalism? Other deductibles?
4.	Make sure that rare and valuable items have some type of special coverage, if not a special policy. Create a listing of rare items and the declared value of each; update this listing annually.
5.	Ask the agent about ways to reduce premiums, if the institution has (or installs) any or all of the following: A written and enforced disaster plan Smoke and heat detectors Sprinkler systems Fire extinguishers Water detectors Any other special equipment or established safety procedures
6.	What is the institution's replacement cost per book?
[Average price per book + all processing costs = replacement cost]
7.	Ask the insurance agent or company for permission to commence recovery and salvage efforts as soon as possible after a disaster or emergency, without having to wait for a claims adjuster or other company representative. To do so, the institution might have to provide them with at least some of the following information (plus other details, depending on the company): What records does the insurer require? Are photographs necessary? A copy of the shelf-list or catalog cards? An inventory of each item (or simply a numerical count)? Does an adjuster need to view the materials before removal from the site? And before restoration or discarding?